Know your rights! Necessary Documents and Procedures for VIP Transfer Services
Necessary Documents and Procedures for VIP Transfer Services
1. Vehicle Registration and Insurance:
• Vehicles must have a commercial registration and comprehensive insurance.
2. Driver Documents:
• Drivers must have a commercial vehicle driving license and necessary training certificates (such as safe driving, first aid).
3. Company Documents:
• Companies providing VIP transfer services must have permits and license documents obtained from the relevant municipality and the Ministry of Transport.
4. Tax Certificate:
• The service provider must have a tax certificate, and invoices should be issued and provided to the passenger.
5. Service Agreements:
• Service agreements with places like airports and hotels may be required.
Mandatory Documents for VIP Transfer Vehicles
1. Vehicle Registration:
• Vehicles must have a registration arranged for commercial transportation.
2. Insurance Policies:
• Mandatory traffic insurance, comprehensive insurance policies, and Personal Accident Seat Insurance policies must be present in the vehicle.
3. Vehicle Inspection Certificate:
• Documents showing regular vehicle inspections.
4. Driver’s License and Identity Documents:
• The driver’s commercial vehicle driving license and identity documents.
5. Passenger Transport Authorization Certificate:
• A passenger transport authorization certificate obtained from the Ministry of Transport.
(According to the Highway Transport Law and related regulations, businesses holding a passenger transport authorization certificate are required to report passenger information through the Ministry of Transport and Infrastructure’s electronic control and monitoring system (U-ETDS). Various penalties are applied if these notifications are not made within the specified time.)
Penalties
If notifications are not made through the Transport Electronic Monitoring and Control System (U-ETDS) or if notifications are incomplete or incorrect, the penalties determined according to the Highway Transport Law and related regulations are as follows:
1. Failure to Fulfill Notification Obligation:
• Passenger and Goods Transportation: Administrative fines are imposed on authorization certificate holders who fail to fulfill the notification obligation for each determination. The amount of this fine is updated periodically.
2. Notification Period:
• Passenger Transportation: Passenger information must be reported to the U-ETDS at least 1 hour before the trip. If this period is not adhered to, an administrative fine is also imposed.
Current Penalty Amounts
Penalties may change annually and are updated periodically. As of 2023, the penalties applied are determined by the Ministry of Transport and Infrastructure, and for the most current information, the ministry’s official website or relevant legislation should be followed.
Example Penalty Amount:
• For 2023, the penalty for failing to fulfill the U-ETDS notification obligation is generally a few thousand TL.
Note: For certain violations, if the same violation is repeated, the penalty may increase exponentially. In addition to administrative fines, more severe sanctions such as suspension or cancellation of the authorization certificate may also be applied.
Conclusion
It is of great importance that authorization certificate holders engaged in passenger transportation fulfill their notification obligations to the U-ETDS system timely and accurately. In case of violation of this obligation, in addition to financial penalties and other sanctions that may affect the business’s operations, insurance obtained by passengers may also be invalid in the event of a possible accident.
(Using a transfer service you booked at the last minute that offers you a more reasonable price may be due to a violation of the UEDTS system according to highway traffic laws. Therefore, using a reserved transfer service at least 6 hours in advance is extremely important for your safety.)
6. First Aid Kit and Equipment:
• Legally required first aid kit and fire extinguisher equipment.
VIP transfer services are supported by many documents and procedures to ensure customer satisfaction and safety. This makes these services a more professional and luxurious option compared to yellow taxis.
